new york city (and beyond)
photo courtesy of Amber Gress Photography
In the early months of our engagement we had decided that we would not be hiring a Month-Of Coordinator. We were trying to find ways to cut costs, and figured it would be nearly impossible for someone to be more familiar with our wedding than we were. That decision changed when I went to my best friend’s wedding and saw the benefits of having someone who could “handle” the day so that you could enjoy it. Our search began and we ended up hiring a coordinator (not Stephanie...we hadn’t yet heard of her and our road to her was a little bumpy) around October of 2016. Our wedding was in March 2017, so we felt really great and proactive. In January, our original coordinator could no longer work our wedding, and we of course were freaking out. She handled the whole situation wonderfully and sent over a list of people who she thought would be a good fit for us; one of the name’s on the list was Stephanie Gatton. As soon as I saw that she used to be a stage manager (I’m an actress), I was sold! She was the ONLY person we contacted. We met with her, and our respect and affection for her was instant. In the month leading up to our wedding, Stephanie designed our floor plan from scratch, dealt with ALL of our vendors, met us at very unusual times to accommodate my show schedule, AND ended up doing the calligraphy for our place cards (they were gorgeous). As soon as we hired Stephanie it was hard to imagine ever working with anyone else or that we had ever considered doing this on our own! Our wedding day was truly the best day of our lives and Stephanie made sure that that happened. We were meant to have her the whole time, and even though getting to her was a little hairy, we are so grateful that we did. Cut out all of the middlemen and just hire her first! You’ll be happy you did!
photo credit: Milestone Images
photo courtesy of Milestone Images
Stephanie acted as our day-of coordinator and helped enormously in keeping us on track and focused in the months leading up to our wedding this October, and making sure everything ran smoothly for the wedding weekend itself. We are two perfectionist theatre designers used to running our own productions, and she became our totally trusted “external brain” – keeping all the practical information together so that we could focus on the artistic stuff. Stephanie handled our obsessive detail-oriented needs with clarity and finesse, taking much of the burden of organization and scheduling off our hands, to our great relief. She even helped Orli find an amazing makeup artist when hers disappeared! Her clear, warm communication was a real gift when coordinating between our multiple venues and vendors, friend-helpers and family. Her work coordinating everyone’s schedules was amazing, ensuring that all helpers, décor items, guests, bride and groom ended up where they needed to go. When we changed our rain plan at the last minute, Stephanie calmly took charge of working with both the ceremony and reception venues to make sure everyone was on the same page. It’s no overstatement to say that without her, things would have been a mess, and we feel very lucky to have had her on our team. Her calm and positive attitude were invaluable in allowing us to actually relax and enjoy our wedding day, knowing that Stephanie had everything under control.
As a “Father of the Bride,” having your only child get married is about as emotional and crazy as can be. Especially as the weeks, days, and hours get closer to the event (things get super crazy!). That’s where Stephanie Gatton Events came in handy! The kids picked her to run things, and run things she did. From the get go, Stephanie was not only professional, proficient, and efficient, she was a great pleasure to work with! In the days leading up to the “big day,” she kept the wedding party and me super informed, handled things with the venue, caterers, flower deliveries, etc. Her attention to detail was pretty amazing! Considering the complexity of wedding planning and orchestration, without her services it would have been so very overwhelming. Just a small, though important example: Stephanie had put together a very detailed schedule of events, which included EVERYTHING one could think of (photo sessions, transportation, first dances, toasts, etc.)! It was so easy to follow. As the ceremony and reception progressed, we were all unaware of any issues that arose (they always do), because she was so on top of it all. If you want a worry-free experience, I wholeheartedly recommend her services!
Master Wedding Timeline
I was overwhelmed with my own wedding planning until I received Stephanie’s ‘master wedding timeline.’ I was able to use this spreadsheet every step of the way as I planned my own wedding over the course of ten months! Her methodical and detailed process was evident in this simplified form, and I would recommend her expertise highly to anyone planning a wedding.
As a former stage manager myself, I knew that Stephanie was the person I needed with me on my wedding day. I had taken the lead on planning the wedding and I knew that I could turn over my event binders to Stephanie and totally focus on being the bride and not the planner.While we did do some preliminary work together in New York, Stephanie had no trouble handling two completely new (to her) spaces in Cleveland. Not only that, but these were large venues with many vendors. Our ceremony site involved two different floors of a large building. Our reception site was a historic mansion, and we had access to the whole house. We had absolutely no problems at the rehearsal dinner or at the wedding itself. Six years later, people still talk about how lovely the day was. You don’t get those compliments without incredible behind-the-scenes work.I could talk about Stephanie’s amazing organizational skills more, but I’d be remiss if I didn’t note her attention to detail. When she and I did a walk-through of the ceremony chapel and rooms the day before the wedding, she asked very specific questions to the site coordinator. In addition, I had planned to use a CD of a dear friend singing “Ave Maria” for my Marian Presentation. Stephanie took no chances and tested the CD and sound equipment in the room that they would be used. Once again, I could step back and enjoy the moments as the bride and not as a planner.As my husband and I look at the photos from our wedding, we see the evidence of amazingly gifted people who decided to share their talents with us. We know that hiring Stephanie for your wedding will bring you the same results.
I have been in business for 14 years and, if we can be considered successful on any level, it begins with attention to detail and being well organized. That’s why I knew I would love working with Stephanie from the very first email she sent me. Her attention to detail is outstanding and surpasses many other planners that I have worked with over the years.Another key in the wedding world is caring a whole lot about your clients and she also exudes that at every turn. It’s clear that Stephanie loves her clients and she also loves what she does for a living. I can’t say enough good things about this lady boss. Do yourself a favor and hire her today!
Stephanie handled all the behind-the-scenes details at the wedding we worked together, all with supreme confidence and good cheer. The vendors had to implement a backup plan to our backup plan for weather that involved changing locations, with guests, flowers, and other party essentials coming to an entirely different location at the very last minute. She was able to coordinate and communicate all of the changes, and NO ONE - not one guest! nor one vendor! - went to the wrong place. It was amazing. Her theater background serves her extremely well. No one coordinates a wedding like a stage manager!
For any misfit couples (or triads, or families) interested in a non-traditional funky wedding, and want to hire a non-traditional funky lady as a wedding coordinator, I can heartily recommend Stephanie. While I have never gotten married, I have been with Stephanie at various moments that needed coordination (including her own wedding!) and frankly feel that this is her calling. And in this current political climate, Stephanie particularly stands behind people whose love pushes boundaries, and that is something to celebrate.